[ExpertsSay, Business
Management]Policy, What to Create? By WHOM? 20080002(20251217)5/8
[You can go back to the following paragraphs by clicking the topics]
1. Refer to the articles, please be invited to share your expertise.
2. Understanding current issues through technologies; Gemini/Google, Grok/xAI.
2.3.Policies design work roles and responsibilities issues:
2.4.The issue of the disconnect between policymakers and implementers.
2.5.The attitude of top-level managers towards written management policies.
2.6.Issues regarding the frequency of updating the written management policies.
3. Please consult the Constitution: What are those things employees need to comply with at work?!
4. Flat or multi-levels organizations, there must be a supervisor/boss; therefore…
5. The most concise management policy is the control documents👈Hence, we need to describe in words, not just in verbal communication.
6. By whom?! How many of them?! Please get the work organization from HR first, or, 5 words.
7. Managers who are good at management are able to build up written management policies; vice versa.
8. A policy
bypasses employees' idea is a command, it is possible it is not practical or
violates the laws; is there any policy allows bypassing employees’
involvement?!
2.6.Issues regarding the frequency of updating the written
management policies.
(1) The
content of the management policies does not comply with legal provisions, or
the law has been updated, however, the regulations have not yet been modified.
Please refer to above 2.5, the
situation of periodical review affects your company’s implementing those legal
updates in your management policies; this blog suggests you to consider one of
the following methods for your updating the most updated legal regulations into
your management policies:
a.
In the [General Principles], define your Legal Department
in the management policies reviewing for approval processes.
b.
In the [General Principles], define the Controller has to create a
checklist when they are reviewing those policies submitted for announcement,
and it needs to include opinions from Legal Department or it [must] get the
approval by Legal Department.
(2) Issues
regarding the appropriateness of the frequency of updating the management
policies and the necessity of timely updates.
This blog’s author would like to share
experience for your reference:
a.
In a work environment, if the management policies are
almost complete, if it defines those policies need to be review every 6 months,
it is deemed as review frequently, and, in this period, it there is particular
policy needed to be modified a lot, it means, this policy is, in fact, not
complete enough👉👉Its
Q&A before was not sufficient, it is because, those Q&A for 1
management policy usually happens for more than 1 time, including those only 2
persons are involved in the meetings.
b.
In Q&A meetings, there is a great possibility it
needs to be flexible in the management policies for some kind of work,
including but not limited to: The substitute for approval work(e.g., during a
supervisor's leave), and to define a notification for emergency occurs after
work and those channels for this emergency report after working hours, etc.
Please note a very important point: 「In the event of any matters not covered
by this management policy, OOO or OOO shall make immediate and appropriate
action decisions to protect the highest interests and safety of the company,
employees, and relevant stakeholders at the time of the incident, it includes
but is not limited to work commands that have not undergone discussion
procedures.」
c.
Because, VPs or managers of all kinds of work level are
able to identify the significance of things, it is surely they can deal with
those emergency intuitively, it is also because the greatest spirit of the work
contracts is to fulfill the work obligation defined in the contract, rather than following
things regulated in the written management policies only👈👈Work rules of your company /organization contains no
those wording in red above.
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[ExpertsSay, Business Management]Policy, What to Create? By WHOM? 20080002(20251217)6/8